Looking for a quick way to make your emails look more professional? A branded email signature is a small detail that makes a big difference—and HubSpot makes it easy to get right.
In this guide, we’ll show you exactly how to create a HubSpot email signature, customize it to match your brand, and implement it across your CRM. We’ll also cover best practices, examples, and how to avoid common mistakes.
What Is a HubSpot Email Signature?
A HubSpot email signature is a personalized sign-off that appears at the bottom of your emails. It usually includes:
-
Your name and title
-
Your company and contact info
-
Your logo and brand elements
-
Links to your website or social profiles
You can create one using HubSpot’s free email signature generator or set it up directly inside your HubSpot CRM.
✅ Why it matters: A consistent email signature reinforces brand identity, builds trust, and helps recipients get in touch with you quickly.
Why Use HubSpot’s Email Signature Tools?
HubSpot’s email signature tools offer several advantages over DIY methods like copying and pasting in Gmail or Outlook.
Benefits of using HubSpot:
✅ Consistency across your team
✅ Easy customization with templates
✅ Centralized control via HubSpot CRM
✅ Mobile-responsive design
✅ Professional look and feel without a designer
If you’re managing a sales or service team inside HubSpot, this is a no-brainer. It ensures every email leaves a branded, polished impression.
How to Create an Email Signature Using HubSpot’s Free Generator
You don’t need coding skills to make a sharp-looking signature. Just follow these steps:
1. Go to the HubSpot Email Signature Generator
👉 hubspot.com/email-signature-generator
2. Choose a template
Pick a design that suits your brand (minimal, modern, or bold).
3. Add your personal info
Include your name, job title, phone number, and email.
4. Link your socials
Add your LinkedIn or other relevant platforms to drive engagement.
5. Upload your company logo
A visual touch goes a long way toward recognition.
6. Customize your colors and fonts
Match your brand guidelines for a seamless look.
7. Copy the HTML code and install
HubSpot gives you install instructions for Gmail, Outlook, Apple Mail, and more.
How to Add an Email Signature in HubSpot CRM
Once you’ve built your signature, here’s how to add it to your HubSpot account:
Log into HubSpot and go to Settings
Click the gear icon in the top right corner.
Navigate to Email Settings
Under "General," click the “Email” tab.
Manage your email signatures
Click “Manage email signatures” and select “Add new signature.”
Paste in your HTML or type it out
You can format your signature right inside the editor.
Assign your signature
Set it as your default for all connected inboxes or customize by user/team.
👉 Full CRM signature guide
Email Signature Best Practices
To make the most of your HubSpot email signature, follow these pro tips:
-
Keep it short – Focus on essentials like name, title, contact info.
-
Use easy-to-read fonts – Stick to web-safe, legible typefaces.
-
Match your brand – Align colors and logos with your company’s look.
-
Test it on mobile – 50%+ of emails are opened on phones.
-
Send a test email – Check formatting in Gmail, Outlook, and mobile apps.
Examples of Professional HubSpot Email Signatures
🔹 Minimalist Example
Rafael Aspiazu
Digital Strategist, Radish
📞 (123) 000-7890
✉️ rafael@radish.agency
🌐 radish.agency
🔗 LinkedIn
🔹 Branded with Social Icons
Rafael Aspiazu
Digital Strategist
📞 (987) 654-3210 | ✉️ rafael@radish.agency
Connect with us:
[Facebook Icon] [X Icon] [LinkedIn Icon]
🔹 With a Call to Action
Rafael Aspiazu
Digital Strategist, Radish
📞 (555) 123-4567 | ✉️ rafael@radish.agency
🚀 Visit our blog: radish.agency/blog
FAQs: HubSpot Email Signatures
Can you have multiple signatures in HubSpot?
Yes. You can create and manage multiple signatures per user and assign them to different inboxes or teams.
Is HubSpot’s email signature generator free?
Absolutely. It’s free to use, even if you’re not a HubSpot customer.
Can I add my signature to sequences or templates?
Yes. HubSpot allows you to embed signatures into templates and sequences for Sales Hub and Marketing Hub users.
Final Thoughts
A great email signature is more than just contact info—it’s a micro-branding moment. With HubSpot, you can ensure that every message looks sharp, on-brand, and easy to respond to.
But let’s be honest—if you're juggling sales pipelines and content calendars, building HTML signatures might not be your jam. That’s where we come in. Radish can build branded signatures, set them up in your CRM, and keep everything consistent across your team.
👉 Want your brand to stand out in every inbox? Let’s talk. ✨
.svg "logo main (2)")
